How to make payments in peach tree

    How to maintain purchase receive inventory

Here we will also give the id of vendor when we will put the vendor id then all information will be in front of us.

After that we will write date of transaction and the invoice number of goods

When we will give invoice number the curser will automatically change and will be in apply to change order number

After all the process we will give quantity description account and unit price og the goods that we are receiving.

How to make payment to vendors and creditors

First we went to the menu and select the payments and select the other option.

Ø  We select the payment and went to the vendor id

Ø  We select the date of our company

Ø  And purchase discount is met if we can avail this opportunity within 10 days.

Ø  And proper check  no is included

Ø  And click on the payment

Ø  Invoice no is compulsory

Ø  Item no is must include

Ø  Unit price is must include

How to maintain  purchase order

 First we will go to the task and then go for purchase order screen will open in front of us.

First we will give vendor id because it’s important. We will; give the id of vendor that is mention.

After giving the vendor id we will put date and good thru a po no that is clearly mentioned in the picture.

After giving vendor id date and po number now we will write the quantity received item description and l account.

How to maintain purchase receive inventory

Here we will also give the id of vendor when we will put the vendor id then all information will be in front of us.

After that we will write date of transaction and the invoice number of goods

When we will give invoice number the curser will automatically change and will be in apply to change order number

After all the process we will give quantity description account and unit price og the goods that we are receiving.

HOW TO MAINTAIN VENDOR RECORD

   

HOW TO  MAINTAIN   VENDOR      RECORD

Use this method for new vendor record.

Peach tree show the vendor.

In general  contact and account are here.

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In purchase default purchase account and purchase rep include.

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 Custom field information choose vendor record, Custom field names are set up in Vendor record

First went to maintain and default information and vendor.

Payment term cod and prepaid and discount is selected

In account aging are four column are here.

In custom field consist on office manager and account repecpite and special notes

How to maintain customer record in Peachtree

Firstly we select the existing company and then we select maintain chart of account and

Then we will go to the maintain customer prospects. A screen will be open in front of us

This screen has lot of information and different option is given on the screen.

Here we can see customer id in this space we will write the id of customer.

Now on the next option we will write the name of our customer.

                                           

Now we can see a lot of options in the screen contact no. address, city, country, telephone no. email address etc…. we will fill all the columns and then move on.

In sales defaults there are many options and we have to fill all the options….we can see sales receipt, open p.o. resale etc….

Now it’s a payment default screen here is also a lot of information and we have to fill all the options.

It’s the information about customer default and we have to fill all the information required.

Now it is a last column and it tells about history and it provides information about sales, cash and periodic history. And in this section we will fill all the information.

After all the working we can save it just by clicking this button.

If we want to delete something than we will click on this button.    

Default customer information

now this section provides information about customer default information . in the first step information about the payment terms is given now when we sale the goods in credit we give the discount and on this topic the information can be given on this form

For example:  3/10, n/30

it means if we are paying within 10 days than 3 percent discount will be given and if we fail to pay within 10 days then no discount will be allowed.

 There are two invoices in account aging.

1. Invoice date

2. Due date

  On due date we tell the customer that his credit time period has been over and noe he is going to default.

on the picture we can see columns of aging categories..

so we can find out the bad debts of period because the customer who has not paid past 2 months he will be defaulter and we write him as a bad debtors…..

           

in this section we can write down the second contact of our customer. We can also able or disable them. we can also change in their mailing list or references...

we can change anything on this section and can open multiple sites. Customer field can be used to enter extra information about customers. The enable box must be checked for text to be entered…..

On this section we can see that how many days have been over to due date and how much interest has been charged on this situation. We can also see our finance charges and interest on finance charges.

 We can see our finance charge ledger account by clicking this button.    

                                              

  In this tab appears on invoices and statements as………………….                                                                                                                  

          

                                                                       

maintaine chart of account

What is chart of account?

Chart of account is used to maintained the accounts in the new company .which is not made

How to maintain chart of account

We maintain our chart of account in peach tree software, so first we open peach tree software then we click on toolbar maintain option

This toolbar is open when we click on maintain option this window will open and show you that what option do you want to select

We will choose the option of chart of account

After the clicking the chart of account option the new window is open

Name as maintain chart of account which helps to maintain chart of account of your new company

In which there is account I.D which helps to reach quickly and easily on the     accounts what you want

In the maintain chart of account There is another important that’s is description that’s tells the name of the account like cash etc                              

              

Now there is another things which is important to write that’s the account type That’s shows which type of account is that , either cash , account receivable etc

If there is an error in account I’d then there is an option which helps to change the

Wrong I’d then you use look up button to change the account id which is correct

If you want to delete the any account i.d then you click on delete button on the top .After the clicking delete button the system ask that you want to delete ‘yes’ or ‘no’

Before clicking beginnings balance:

Before you click beginning balance first you want to check the retained earning          account is made or not properly.

The software made the chart of account of retained earning if you don’t made.This is very important because this software did not save your any data.

            

When all chart of account is entered and saved then you can click on the beginning balance option which is mentioned in the picture.

After that it ask the period what is your beginning balance and you select your           beginning balance and then click ‘ok’ button

                        

If there is an chart of account which is missing then it is made easily. But the retained earning account is not made .

When you click ok button then this window is open , and this window is used to enter the amount of all chart of account.

                        

If there is any error in total then, there is something wrong in the amount you enter. which is not matched then the difference is showed in the trial balance .